Multi-Employer WVPP Coordination for Staffing Agencies and Shared Workplaces
How staffing agencies, multi-tenant buildings, and shared workplaces coordinate SB 553 compliance across multiple employers.
Quick Answer
When multiple employers share a workplace — staffing agencies, multi-tenant buildings, contractors on premises — SB 553 requires documented coordination of workplace violence prevention efforts. The host employer and staffing agency must both have WVPPs, share hazard information, coordinate emergency response, and ensure all workers at the site are trained regardless of which company employs them.
Host Employer vs. Staffing Agency Responsibilities
The host employer (where work is performed) is responsible for site-specific hazard identification, emergency response procedures for the physical location, communication of site-specific hazards to all workers, and maintaining the VIL for the location. The staffing agency is responsible for ensuring their workers receive WVPP training, maintaining employment-related records, communicating with the host employer about any hazards their workers identify, and including multi-employer coordination in their own WVPP.
Multi-Tenant Building Coordination
In multi-tenant buildings, each employer needs their own WVPP covering their space, but coordination is required for shared areas (lobbies, parking, restrooms, elevators). Building management should be involved in emergency response coordination. Each tenant employer should document in Section 3 of their WVPP how they coordinate with building management and neighboring tenants.
Documentation Requirements
Multi-employer coordination must be documented in writing. Include the names of coordinating employers, the specific coordination procedures, how hazard information is shared between employers, joint emergency response protocols, who is responsible for shared areas, and how training ensures all workers understand the full site plan. Cal/OSHA inspectors will check that coordination is substantive, not just a boilerplate statement.
Summary
When multiple employers share a workplace — staffing agencies, multi-tenant buildings, contractors on premises — SB 553 requires documented coordination of workplace violence prevention efforts. The host employer and staffing agency must both have WVPPs, share hazard information, coordinate emergency response, and ensure all workers at the site are trained regardless of which company employs them.
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